2023 Vendor Application
Application Closes July 9, 2023
Art & Craft Fair Hours
Friday, August 11: 11:00AM – 7:00PM
Saturday, August 12: 11:00AM – 7:00PM
This is an all-weather event. Vendors must stay with their booth during these times. However, vendors have the option to open before and after the designated hours. Vendors must be present both days.
10’ x 10’ booth: $75.00
10’ x 20’ booth: $100.00
Once application has been reviewed, an invoice will be emailed to you with your acceptance email. You will have two weeks from the invoice date to pay. Online payment will be accepted. Further instruction will be included with invoice.
Booth space measures 10’ wide by 10’ deep with 2’ spacer on each side (10’ x 20’ is also available). The space assigned at vendor check-in is the only space allotted to you. Ashley for the Arts reserves the right to change vendor locations without notice in accordance with changes that are made to the grounds.
Displays must be contained within your space. Booth spaces may be located on asphalt, gravel or grass. Please be aware that ground may be uneven.
Booth acceptance is based on, but not limited to the following: previous history with us, our desire to offer an assortment of booths and completion of all required documentation. Ashley for the Arts reserves the right to deny an applicant for any reason. Ashley for the Arts reserves the right to cancel any contract upon receipt of notice from any fair, festival or other event that the exhibitor has been suspended, expelled from or otherwise penalized for violation of contract terms or rules of venue. Returning vendors are given a priority but are not guaranteed a spot or the same location as previous years if accepted. Must have a physical U.S. address to apply.
All work must be of original concept by the vendor. Vendors or direct sellers selling mass produced, commercial or imported products, copies, kits, molded or prefabricated work will not be accepted. Any items that are deemed inappropriate will not be accepted including knives, weapons, drug paraphernalia, etc. Food items are not allowed to be sold (a few exceptions permitted by Wisconsin Act 101, commonly referred to as the Pickle Bill are allowed).
Once your application is submitted, please allow up to two weeks for review to receive your acceptance/declining email. Email will be the primary mode of communication. If your email address changes, it is your responsibility to notify us. Special requests (such as booth placement) are not guaranteed, but are considered in accordance with the date the application was received.
Vendors may load-in Thursday 12:00PM-4:00PM or Friday from 6:00AM-10:00AM. Vendors must be completely loaded in by Friday at 10:00am, and must have their booth completely set up by Friday at 11:00AM. Absolutely no vehicles will be allowed on Memorial Park Drive after 10:00AM on Friday or Saturday.
Check-in information will be emailed to accepted vendors prior to the event. When you arrive at check-in, a festival representative will direct you to your booth space. It is recommended that vendors bring hand-operated carts or dollies to assist with load-in and load-out of merchandise and equipment. Once your booth is set up, it can remain up for the remainder of the event.
Ashley for the Arts will NOT provide any equipment to you including tent, tables, service counters, chairs, storage units and/or any other equipment for the sale of your products. Vendors must provide their own tents, lights, tables and displays. Tents can be of any color, although white is preferred.
Booths MUST be anchored to the ground by weights at all times. In the event of high winds or inclement weather, booth owners are responsible and liable for the security and safety of their structures, as well as anything contained within. Vendors should be prepared for inclement weather with rain covers, tie-downs and weights.
All equipment, supplies and overstock must be stowed and hidden within the space provided. No unsightly materials or equipment should be visible to the crowd. Storage trailers are allowed in the parking lot but not inside the event grounds.
Wristbands & Parking Pass
Vendors will be given TWO (2) admission wristbands per booth (10’ x 10’ and 10’ x 20’). Additional wristbands (after the 2 provided) may be purchased online for $35 (plus fees) or at the gate for $45 (plus fees) each. Vendors will be given ONE (1) restricted area vehicle parking pass per booth. ALL vehicles and trailers must be parked in this area. Wristbands and parking passes will be mailed out prior to the event to accepted vendors after payment has been received.
Vendors who submit a written cancellation request through email by July 15 may receive a full-refund. No refunds will be allowed after that date.
Sales & Sales Tax
We do not guarantee sales at your booth. Sales are not reported to Ashley for the Arts.
Wi-Fi is not available. Cellular service is not guaranteed. Vendors cannot rely on internet connection for sales. There is an ATM on site.
Vendors are responsible for collecting, reporting and paying their own local and state sales tax on all items sold at the festival. A copy of your tax permit must be displayed during operations, on site. To obtain a Wisconsin sales tax number please visit www.revenue.wi.gov or call 608-266-2776.
Vendors may not load-out before 7:00PM Saturday. All vendors must load out before 11:00AM on Sunday. Vehicles are NOT PERMITTED on Memorial Park Drive at ANY TIME on Saturday. Ashley for the Arts will provide volunteers to help transport your materials to your vehicle. It is recommended that vendors bring hand-operated carts or dollies to assist in load-out of merchandise and equipment.
Ashley for the Arts provides general grounds security throughout the entire weekend of the event but is not responsible for damage to, loss, or theft of property belonging to a vendor.
No electricity will be provided by Ashley for the Arts. Quiet generators are acceptable.
Demonstrations of work in progress are welcome at our event. If you wish to perform any demonstration, please add your information into the special request section of your application, including times, special set-up requirements, and any other specific information.
Trash & Garbage
Vendors are responsible for leaving booth spaces and area clean. All trash from your operation must be removed and/or placed in proper receptacles when you load out. Any vendor leaving garbage will be billed for its removal.
We encourage accepted vendors to advertise their participation in our event. If you wish to obtain promotional brochures with event details to distribute, we will provide you with these upon request. Vendors are not allowed to promote their participation on social media or any other platform prior to acceptance.
Pets are not allowed, this includes the festival grounds and all festival/staff parking areas.
Unauthorized motorized vehicles and campers/trailers are not allowed on the grounds.
All vendors interested in participating in entering for awards must submit four (4) photos representing your works. Photos can be submitted in the online application or emailed to email@example.com.
Selection is made based on originality, execution of design, technique and craftsmanship, creative use of materials, aesthetic qualities, and diversity of media. The Ashley for the Arts Committee will determine if your work is an Art or a Craft. Monetary awards will be distributed at the event. To be eligible for an award, you must participate in the event.
All work must be of original concept by the exhibitor and the artist must be present at the Art & Craft Fair. Mass produced, commercial or imported products, copies, kits, molded or prefabricated work will not be accepted.
- Best of Show – $1000
- Platinum Award – $750
- Gold Award – $500
- Best of Show – $500
- Platinum Award – $250
- Gold Award – $150
- Best Display – $250 (chosen day of)